Expenditure

Tracking your group’s spending

Marie Curie has guidelines on how much to spend on fundraising activities and events.

You will use a Fundraising Group Event Clearance Form to plan your activity budget and agree it in advance with your Community Fundraiser.

After each event, you must complete a Fundraising Group Post Event Form to report its actual income and expenditure.

Upfront costs

Most costs should be invoiced to the charity, but it might be necessary to spend a small amount upfront for minor expenses, such as refreshments for your helpers on the day.

You can reclaim upfront costs from the event proceeds. Keep hold of the receipts to send in with your Post Event Form.

Invoices

Costs should have been agreed in advance with your Community Fundraiser and most should be invoiced directly to the charity.

Volunteer expenses

Volunteers are encouraged to claim back any out-of-pocket expenses - as agreed with the Community Fundraiser - through the Volunteer Expenses Claim Form.

We will reimburse travel expenses to and from the place of volunteering and any travel undertaken as part of the volunteer’s role.

We also reimburse the cost of a meal if a volunteer has given more than four continuous hours in one day, and covering a meal time. The maximum allowance is £3.50.

Visit the resources page to download all the forms you will need. You'll also find more information on managing your expenditure in chapter six of the Fundraising Groups Handbook.